Instead, businesses that utilize OCR software can reduce repetitive labor, overall costs, and the risk of error. Some companies choose to outsource this manual process of data extraction, but that leaves room for security issues and provides no incentive for the contractor to enter the data correctly. Instead of requiring employees to manually enter data from images, implementing OCR tools can reduce errors. This means that OCR tools are only getting better and more efficient. Additionally, the OCR image to text conversion process is always being updated with new advancements in technology. An image to text converter like OCR software can cut the amount of time it takes for data to be extracted from scanned documents. This is why an OCR tool is sometimes referred to as an “image to text generator”.Ĭompanies that work with other businesses in any way, especially with businesses that use more traditional methods of document processing, should consider implementing OCR tools in their departments. An OCR converter, either through template-based or automated processes, essentially reads the text in the image file and generates digital text based on it. Optical character recognition tools help with this form of data extraction as well. While documents received by businesses will sometimes be in digital document formats like PDFs, sometimes they will choose to send a scanned image of a physical copy of the document. Rossum provides a unique OCR software that automates data extraction so that businesses can streamline their document processing. 90% of the time spent on manual data entry can be saved by implementing OCR software in your business and it can make your employees happier and more productive. With the advent of OCR software, companies can turn manual data entry into a thing of the past. Employees that are dedicated to manually converting printed or image text into electronic text have to do a task that is not very rewarding nor is it necessary. They make extracting the text from a PDF document a technological process instead of a manual one.īusinesses that deal in a lot of documents do not have to also deal with a lot of employee headaches. Often, a document in this format will not have easily extracted text and will be uneditable. One common file format that is used by companies is called PDF. The documents received by businesses will usually be in formats that make data extraction a slow process. Many of them will be images or documents that require data extraction for whatever is next in the transactional process. In most areas of business, documents such as invoices, purchase orders, packing lists, claims, and much more, are used. Instead, these employees are free to work on tasks that require the human touch. When OCR tools are used by a company, employees no longer spend hours and hours extracting data in a repetitive job. Electronic OCR software can copy text from image files and turn it into usable, editable digital text.įor business professionals who pay salaries to employees to manually copy text from images and documents, OCR tools present them with an opportunity to save money. OCR text recognition is a tool, either mechanical or electronic, that reads images or documents and converts any text that appears in them into digital text that can be read by computer software. Though it has a special name, it is really a simple concept. In the former of these groups, is a technological tool called optical character recognition (OCR). Some are created to solve problems and some simply to offer a new product to consumers. There are countless new developments in technology happening all the time.
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